Asian Hiking Team - Terms & Conditions
Welcome to Asian Hiking Team Pvt. Ltd. Please read these Terms & Conditions carefully before booking any trekking, tour, peak climbing, expedition, or related services with us. By booking with us, you acknowledge and agree to be bound by the following terms:
1. Booking and Payment
A minimum deposit of 20% of the total trip cost is required at the time of booking.
For Expeditions and international flights, 50% deposit before one month.
The remaining balance must be paid upon arrival in Kathmandu before the trip begins.
Payments can be made via bank transfer, Western Union, money transfer, credit card (with applicable charges), or in cash (USD, Euro, NPR, or other major currencies).
2. Cancellations and Refund Policy
More than 7 days before trip start: 80% refund (excluding non-refundable costs).
48 hours to 7 days before trip start: 70% refund.
Less than 48 hours or no-show: No refund.
No refund will be made for incomplete treks or early departure.
Refunds are processed within 2–3 weeks; banking charges may apply.
3. Trip Alteration or Cancellation by Asian Hiking Team
We reserve the right to cancel or modify a trip due to weather, political unrest, health risks, natural disasters, or insufficient participants.
In such cases, clients will be offered a full refund (excluding non-refundable expenses) or an alternative trip.
4. Travel Insurance
Clients must have valid travel insurance covering:
Emergency evacuation
Medical treatment
Trip cancellation/interruption
Personal liability and loss/damage to personal belongings
5. Health & Fitness
Clients must be in good physical and mental condition for the chosen trip.
For Expedition trips, a medical certificate and prior experience may be required.
6. Risk Acknowledgement
Clients acknowledge that adventure travel involves essential risks such as accidents, altitude sickness, landslides,
weather changes, earthquake and political disturbances.
By joining our trips, clients accept these risks and agree not to hold Asian Hiking Team responsible for accidents, injuries, or loss of personal belongings.
7. Responsibilities & Conduct
Clients must comply with instructions from guides/porter and local authorities.
Disrespectful or disruptive behavior may result in removal from the trip without refund.
8. Personal Equipment
Clients are responsible for bringing their own personal trekking/climbing gear, unless specified.
All group gear (as includes on the cost) provided by Asian Hiking Team must be used responsibly and returned in good condition.
9. Image and Media Rights
Asian Hiking Team reserves the right to use photos and videos taken during the trip for promotional purposes. Please notify us if you do not wish to be included.
10. Governing Law
These terms and conditions are governed by the laws of Nepal. Any disputes will be determined under the jurisdiction of the courts in Kathmandu, Nepal.
AGREEMENT
I, _____________________________________________________(Client write full name), of my own, assigns and have had a full opportunity to review this document and I have read, understand and agree to the General Terms and Conditions contained herein.
I have also read the Package in details (e.g. Fee includes/excludes, Itinerary, Personal Equipment Checklist etc). I understand and agree to the information, terms and conditions contained therein. The above named forms are incorporated herein.
Signature:________________________________________________Date_________________
If under 18 years, Parent must also sign:
Signature:_________________________________________________Date________________
Parent please write full name, contact no and passport details:
Name ___________________________________________________ P.P. No. _______________
Contact Tel No. ______________________________
Thank you for choosing Asian Hiking Team. We look forward to making your journey unforgettable!